Energize Essex
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Terms & Conditions

Go to Southend Gymnastics Academy Terms & Condition
Go to Southend Table Tennis Academy Terms & Condition
Go to Holiday Club Terms & Condition

Southend Gymnastics Academy - Terms of Business

1. Our details

The full name of our company is Energize Essex Ltd. The club name is Southend Gymnastics Academy.

You can contact us by email to admin@energizeessex.co.uk or by phone on 07891658794.

2. Registrations and authorisations

We are registered with British Gymnastics

We subscribe to the British Gymnastics codes of conduct including:

  • Health, Safety and Welfare policy
  • Safeguarding and Protecting Children Policy
  • Safeguarding and Protecting Vulnerable Adults Policy
  • Equality Policy
  • Standards of Conduct
  • Codes of Conduct
  • Complaints and Disciplinary Procedures
  • Membership Regulations
  • Registered Clubs Regulations
  • Photography Regulations
  • Financial Regulations
  • Anti-Doping Policy

3. Sessions and payment

Places on gymnastic sessions are subject to availability and can only be booked via the website at http://www.energizeessex.co.uk/ or by emailing the admin team on admin@energizeessex.co.uk or by telephone 07891658794. Places will only be confirmed once payment has been received along with a completed registration form.

If you are successful at obtaining a place on a session payment must be received at the first club session you attend or through our website. Gymnasts can only participate in a session if British Gymnastics membership/insurance has been paid in full. If you have not paid your membership then your gymnast will not be able to participate in the session. This does not include trial sessions. British Gymnastics membership is included in initial club membership and must be paid after the first half term trial to keep your space.

The British Gymnastics membership year runs from 1 September to 31 August each year. Membership will automatically renew on 1 September each year whereupon members will become liable to pay a Membership fee for the new Membership year.

Gymnast must complete a participation form and also complete a fees form for the relevant session. These forms will be given to you in your registration pack. If you do not receive a fees form or participation form please contact admin@energizeessex.co.uk.

Online payments can be made using debit or credit cards at www.energizeessex.co.uk. Cash or cheques (made payable to Energize Essex) must be paid at the registration desk on session nights. Receipts are available on request.

If you have difficulties in making payments for your gymnast's sessions please discuss this with a member of the registration team.

Late payment of fees will incur a £5 late payment charge.

We make every effort to ensure that the details on the website or in flyers are correct but we reserve the right to make amendments if necessary at any time.

When making a booking, it is your responsibility to ensure that any gymnast is the correct age for that session. We reserve the right to refuse entry to a session if any participant is found not to be of the correct age, unless a specific arrangement has been made with the lead coach.

You must inform us of any medical condition, or disability, which may be relevant to the child booked on to a gymnastic session. You must also notify us of any change or deterioration of any such medical condition or disability. We will keep this information confidential and handle such issues with discretion. It is our policy to include any such individuals within the scheduled courses wherever possible, but we reserve the right to refuse the booking if we are regrettably unable to accommodate the needs of the individual at Southend Gymnastics Academy.

4. Cancellations and refunds

All cancellations must be made in writing, by letter or email, and be received a minimum of seven days before the course begins. Verbal cancellations will not be accepted. On cancellation of a session up to seven days or more prior to the first session, a refund will be given less £20 administration fee. No refunds available after that date.

We reserve the right to cancel sessions one week in advance of the start date in the unlikely event of insufficient numbers. A full refund will then be given.

5. Damages and loss

Damage caused whilst at Southend Gymnastics Academy is chargeable to the offender(s).

Southend Gymnastics Academy accepts no liability for damage to, or loss of, any property or articles or things whatsoever, placed or left at Alleyn Court Preparatory School or any of our venues by any person or organisation.

6. Data Protection

Information given to the Club is held in accordance with the Data Protection Act 1998 but may also be made available to British Gymnastics and our Insurers. Energize Essex Ltd follows all policies under GDPR which can be viewed at www.eugdpr.org. www.energizeessex.co.uk holds an up to date SSL certificate and the data is saved into a secure database and stored in the downloaded encrypted back up. Paper copies are destroyed after information is added to the database. By accepting the terms and conditions, you agree to have your data stored in the above way. 

7. Jewellery, Body Piercing and Adornment

British Gymnastics believes that jewellery and adornments worn in body piercing are inappropriate for safe practice in gymnastics and trampolining.

Participants - A person participating with body adornments or jewellery MUST inform the coach and also remove the relevant items to reduce the risk of injury to the participant, the coach and others.

Exceptions to the above may be applicable in special circumstances. In some circumstances, it may be impossible to remove a ring and/or dermal piercings. Should this be the case; the ring must be sufficiently covered with protective tape; and the piercings covered sufficiently in order to eliminate any risk. Religious and Medical jewellery can be worn but must be covered with tape or a sweat band.

Failure to conform will prohibit the individual’s participation on the grounds of reasonable safety and may render the individual’s insurance invalid should an accident result directly from non-compliance.

8. Code of Conduct for parents

  • Encourage your child to learn the rules and participate within them.
  • No threatening or arguing with officials/coaches.
  • Publicly accept officials’ judgements.
  • Help your child to recognise good performance, not just results.
  • Set a good example by recognising good sportsmanship and applauding good performances of all.
  • Always ensure your child is dressed appropriately for the activity and has plenty to drink.
  • Keep the club informed if your child is ill or unable to attend any sessions.
  • Endeavour to establish good communications with the club, coaches and officials for the benefit of all.
  • Share any concerns or complaints about any aspect of the club through the approved channels.
  • Do not disrupt your child whilst in a training session or whilst at competition and events.
  • Use correct and proper language at all times.
  • Never punish or belittle a child for performance or making mistakes.
  • Make sure your child arrives on time.
  • Always collect your child promptly at the end of a session.
  • Support your child’s involvement and help them enjoy their sport.

Anyone found to be not adhering to these rules will be subject to their child's membership being revoked

9. Variation

We may revise these terms and conditions from time-to-time.

10. Law and jurisdiction

These terms and conditions will be governed by and construed in accordance with English law, and any disputes relating to these terms and conditions will be subject to the exclusive jurisdiction of the courts of England and Wales.

Terms of Business – Southend Table Tennis Academy

2. Our details

The full name of our company is Energize Essex Ltd. The club name is Southend Table Tennis Academy.

You can contact us by email to admin@energizeessex.co.uk or by phone on 07891658794.

3. Registrations and authorisations

We are registered with Table Tennis England.

We subscribe to the Table Tennis England’s codes of conduct including:

  • Disability Policy
  • Equality Policy
  • Customer care and complaints Policy
  • Website privacy Policy
  • Online Guidelines
  • Whistle Blowing Policy

4. Sessions and payment

Places on table tennis sessions are subject to availability and can only be booked via the website at http://www.energizeessex.co.uk/ or by emailing the admin team on admin@energizeessex.co.uk or by telephone 07891658794. Places will only be confirmed once payment has been received along with a completed registration form.

If you are successful at obtaining a place on a session payment must be received at the first club session you attend or through our website. Players can only participate in a session if Table Tennis England membership/insurance has been paid in full. If you have not paid your membership, then your player will not be able to participate in the session. This does not include trial sessions. Table Tennis England membership is included in initial club membership and must be paid after the first half term trial to keep your space.

The Table Tennis England membership year runs from 1 August to 31 July each year. Membership will automatically renew on 1 August each year whereupon members will become liable to pay a Membership fee for the new Membership year.

Players must complete a participation form and also complete a fees form for the relevant session. These forms will be given to you in your registration pack. If you do not receive a fees form or participation form please contactadmin@energizeessex.co.uk.

Online payments can be made using debit or credit cards at www.energizeessex.co.uk. Cash or cheques (made payable to Energize Essex) must be paid at the registration desk on session nights. Receipts are available on request.

If you have difficulties in making payments for your players’ sessions please discuss this with a member of the registration team.

Late payment of fees will incur a £5 late payment charge.

We make every effort to ensure that the details on the website or in flyers are correct but we reserve the right to make amendments if necessary at any time.

When making a booking, it is your responsibility to ensure that any player is the correct age for that session. We reserve the right to refuse entry to a session if any participant is found not to be of the correct age, unless a specific arrangement has been made with the lead coach.

You must inform us of any medical condition, or disability, which may be relevant to the child booked on to a session. You must also notify us of any change or deterioration of any such medical condition or disability. We will keep this information confidential and handle such issues with discretion. It is our policy to include any such individuals within the scheduled courses wherever possible, but we reserve the right to refuse the booking if we are regrettably unable to accommodate the needs of the individual at Southend Table Tennis Academy.

5. Cancellations and refunds

All cancellations must be made in writing, by letter or email, and be received a minimum of seven days before the course begins. Verbal cancellations will not be accepted. On cancellation of a session up to seven days or more prior to the first session, a refund will be given less £20 administration fee. No refunds available after that date.

We reserve the right to cancel sessions one week in advance of the start date in the unlikely event of insufficient numbers. A full refund will then be given.

6. Damages and loss

Damage caused whilst at Southend Table Tennis Academy is chargeable to the offender(s).

Southend Table Tennis Academy accepts no liability for damage to, or loss of, any property or articles or things whatsoever, placed or left at Alleyn Court Preparatory School or any of our venues by any person or organisation.

7. Data Protection

Information given to the Club is held in accordance with the Data Protection Act 1998 but may also be made available to Table Tennis England and our Insurers. Energize Essex Ltd follows all policies under GDPR which can be viewed at www.eugdpr.org. www.energizeessex.co.uk holds an up to date SSL certificate and the data is saved into a secure database and stored in the downloaded encrypted back up. Paper copies are destroyed after information is added to the database. By accepting the terms and conditions, you agree to have your data stored in the above way. 

8. Jewellery, Body Piercing and Adornment

Participants - A person participating with body adornments or jewellery MUST inform the coach and also remove the relevant items to reduce the risk of injury to the participant, the coach and others.

Exceptions to the above may be applicable in special circumstances. In some circumstances, it may be impossible to remove a ring and/or dermal piercings. Should this be the case; the ring must be sufficiently covered with protective tape; and the piercings covered sufficiently in order to eliminate any risk. Religious and Medical jewellery can be worn but must be covered with tape or a sweat band.

Failure to conform will prohibit the individual’s participation on the grounds of reasonable safety and may render the individual’s insurance invalid should an accident result directly from non-compliance.

9. Code of Conduct for parents

  • Encourage your child to learn the rules and participate within them.
  • No threatening or arguing with officials/coaches.
  • Publicly accept officials’ judgements.
  • Help your child to recognise good performance, not just results.
  • Set a good example by recognising good sportsmanship and applauding good performances of all.
  • Always ensure your child is dressed appropriately for the activity and has plenty to drink.
  • Keep the club informed if your child is ill or unable to attend any sessions.
  • Endeavour to establish good communications with the club, coaches and officials for the benefit of all.
  • Share any concerns or complaints about any aspect of the club through the approved channels.
  • Do not disrupt your child whilst in a training session or whilst at competition and events.
  • Use correct and proper language at all times.
  • Never punish or belittle a child for performance or making mistakes.
  • Make sure your child arrives on time.
  • Always collect your child promptly at the end of a session.
  • Support your child’s involvement and help them enjoy their sport.

Anyone found to be not adhering to these rules will be subject to their child's membership being revoked

10. Variation

We may revise these terms and conditions from time-to-time.

11. Law and jurisdiction

These terms and conditions will be governed by and construed in accordance with English law, and any disputes relating to these terms and conditions will be subject to the exclusive jurisdiction of the courts of England and Wales.

Holiday Club Terms and Conditions

Without payment, your place will be cancelled with immediate effect. Refunds will only be issued if the session is cancelled by Energize Essex Ltd and 24hrs notice will be given unless in extreme circumstances. As we use finances to cater for the children with staff ratios etc, we cannot offer a refund due to illness or changes of plans, however, we may be able to transfer to another holiday activity or carry it over to the following holiday club if agreed with Selina Fox in writing.

  • Send your child in at the start of the session time (no more than 10 minutes before the session begins as there will be no staff responsible for supervision). Breakfast club runs daily from 8am-10am which includes breakfast if required. Older activities run from 10am-3.45pm and mini activity times vary.

A £5 fee will incur for any child who is not collected within 10minutes of the session end time, this is due to additional staff costs and facility hire. Please do not be late. £5 will be added on for each 15minutes after 4pm and the child will have to wait outside the school grounds with the coaches. Parents are able to arrive from 3.30pm for pick up but must not be on site before this time due to safe guarding and child protection procedures.

  • Children will need a packed lunch daily apart from Mini activities.
  • Children need to wear appropriate clothing e.g. tracksuit, t-shirt, jumper, shorts and trainers for sport, old clothing for arts, please check the details for more information.
  • There will be some tuck shop items such as drinks and sweets available to purchase at lunch time. These range from 50p-£1 per item.
  • Drop offs and pick ups will take place in the sportshall at both venues. Please check the venue your activity is held at carefully.

Venue addresses are as follows:

Alleyn Court Preparatory School, Wakering Road, Southend on Sea, ESSEX SS3 0PW Southend High School for Girls, Southchurch Boulevard, Southend on Sea, ESSEX SS2 4UZ

It is parental responsibility to ensure your child is brought into the facility, no children should be dropped off in the car park area without adult supervision.

  • In the event of bad weather, the programme is subject to change.
  • In the event that numbers are low due to no shows etc, we may change the programme the children attend but at no additional cost
  • It is parental responsibility to inform the manager on the day or Selina Fox via email to: admin@energizeessex.co.uk if your child is NOT allowed photography and video's. This will be used in local media.

It is our policy and parental responsibility for child welfare and safety that the person dropping off and collecting children MUST sign out on our registers and check their emergency contact and medical information on the register at sign in (this would be written as per registration form details).

  • All resources for activities are covered in the cost.
  • Children in reception are able to join the 5 activities if they are already at school or during the summer holidays before they start school in September.
  • A 4 year old in reception or a 5 year old can also attend mini activities without a parent or guardian staying to supervise.

Mini Sessions:

ALL SESSIONS ARE 1.5hrs LONG. MINI ACTIVITIES ARE SUITABLE FOR 2-5 YEAR OLDS. A SUPERVISING ADULT MUST STAY WITH ANY CHILD AGED 2 or 3 YEARS OF AGE AND A 4 YEAR OLD MAY ONLY STAY WITHOUT A GUARDIAN UNDER OUR COACHES SUPERVISION IF THEY WILL BE STARTING SCHOOOL IN SEPTEMBER 2018. ALL SESSIONS INCLUDE ALL RESOURCES PLUS A SNACK AND DRINK. IF STAYING FOR MORE THAN ONE SESSION IN A DAY, A PACKED LUNCH CAN BE BROUGHT AND A SEPARATE AREA CAN BE PROVIDED FOR YOU AND YOUR CHILD TO EAT THESE BEFORE THE NEXT SESSION BEGINS.  

If parents have booked more than one mini activity in a day and there is a gap between the sessions, on request an area can be set up for parents and children to stay and bring a packed lunch to enjoy together. Please advise when booking if this will be required and we will be happy to accommodate you.

If children have SEN and require a 1-2-1 support, this needs to be prior arranged and will be at a cost to the parent for relevant DBS checks and in plenty of time to enable parental permission from other parents in the class and for policies and procedures of an addtional adult to be put in place, this is purely for child protection and safeguarding reasons for the other children in the group as well as for the adult.

  • Please note, although we cater for a wide age range, the group is split up into smaller age groups 5 - 7/8, 7-10 and 10 to enable children to work at a similar standard. Although siblings may be in an overall group together, they may not sit or compete against each other in the day depending on the activity. We do not mix 5 year olds against 13 year olds in sports matches such as football due to health and safety for size and to ensure the group all reach their best possible ability.

Children will start each day with a briefing about fire procedures, toilet procedures, not leaving their group, our behaviour policy and any information relevant to their activity for the day. If any child does not adhere to the procedures outlined, the parent will be notified and may be asked to collect their child without a refund. We are an anti bullying company and we strive to ensure every child no matter of their ability, reaches their full potential in their chosen area in a safe, fun enviroment.

 

Energize Essex Ltd follows all policies under GDPR which can be viewed at www.eugdpr.org. www.energizeessex.co.uk holds an up to date SSL certificate and the data is saved into a secure database and stored in the downloaded encrypted back up. Paper copies are destroyed after information is added to the database. By accepting the terms and conditions, you agree to have your data stored in the above way.